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Automating the Legal Industry

Automating the Legal Industry

The legal industry faces a lot of complex challenges where human input is necessary; it mandates to be creative, flexible, cultured in legal terms and codes, and overall brave. It fits to say that robots can never replace human authority in this industry. But, due to this belief, the legal sector has been forced to employ old practices and methods that burn massive amounts of precious time. If you are here, you are probably a legal worker or know of someone who is a legal worker. Similarly, you understand that putting together unstructured data, categorizing it to make a case, and filling out the same never-ending lines in forms and applications are part of the everyday life in the legal environment. Hence, doing repetitive tasks instead of strategizing the next move for court. While the new era may not and should not replace the human workforce in this area, the adoption of new technology can make the methods and work more effective.




  •  Seasoned lawyers spend most of their time in paralegal duties, resulting in working overtime and running out of time for a case.
  • Miss-communication, due to the overtime, many “small” problems go unheard and unresolved, which leads to more significant issues in the future.
  • Outdated understanding of the market, “what are competitors doing differently? How can we do it better?” Go unanswered.
  • Resistance to change. The current decrease in law firms concerns the existing opposition to look into new technologies to update their practices and make work efficient.
  • All of the above results in a general Lack of time
  • Hidden liabilities in everyday decisions (i.e., legal obligations, industry standards)
  • Multiple locations of stored data
  • Massive amounts of functional or obsolete, unstructured and structured data in storage
  • Finding and organizing the unstructured data to put together a case or fill out forms
  • Litigating relevant information, outsourcing data more often results in vivid scenarios but not in pertinent knowledge to be used




After analyzing the various problems that law firms face, we notice that these difficulties are rooted in need of affordable paralegal services. Which leads to skilled lawyers spending time in data-related tasks and thus lack of time to attend individual cases and other areas of the business that could improve and grow their practice and firm.


The Ai Applied team recognizes the need to develop a virtual workforce that combines human, robotics, cognitive, and analytic capabilities to maximize a firms’ time—pointing to RPA (Robotic Process Automation) in conjunction with Ai (Artificial Intelligence) as keys to resolve the industry’s issues. There are other viable solutions. However, RPA & Ai are quick to implement and accessible for most firms.


Image result for ai pngAi can be programmed to outsource, research, structure, and categorize data related to cases, legal codes, policies, and forms. It can also generate legal documents, such as writing contracts, and even create suggestions for organizing a case that would become better and more effective over time. RPA can be programmed to extract information from different document formats automatically, fill out forms, applications, agreements, organize arguments, do calculations. Furthermore, it can order, read, extract information, and send out emails. It can also interact online, interact with chats, and create appointments with potential clients.


These tools could become so effective that they would equal the performance of two experienced legal assistants for almost 1/4 of the salary of one, with zero of the errors—clearing time to focus on predominant areas of cases, and business. Making lawyers fast, active, and vigilant; to perform the tasks educated lawyers as themselves should be doing. Moreover, enabling firms to be seamless by resolving issues, updating knowledge, focus on progress, and making them competitive in the market.


In conclusion, the legal industry contains vast knowledge, that regularly changes fully or partially with the smallest of variables. Therefore, lawyers and legal offices need to be aware of new processes and technologies. Employing technologists to examine their processes has become crucial to law firms and their future; it enables them to focus on core legal activities and receive a high return on investment.


Want to know how you could automate your practice and have more time? Ai Applied has more than 20 years of experience in the tech industry, helping global brands and businesses achieve their goals in technology, software, and process actualization.


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Karol Bu

As a product owner at Ai Applied, Karol uses her vast experience as an entrepreneur to help others and bring many businesses and products to live. Karol is keen on developing products and companies that care about the well-being of the planet. Within her, we find valuable lessons, picked up throughout her journey, and here to share with you.